Mindbody vs Momence vs WellnessLiving vs Vibefam: Top Dallas Fitness & Wellness Studio Software

The wellness culture in Dallas is booming. From yoga and pilates studios to fitness gyms, martial arts schools, and holistic wellness centers, more and more people are seeking spaces that combine health, community, and convenience. For owners, this growth brings opportunity, but also the challenge of managing everything from class scheduling and memberships to payments and staff.

The right management software can make all the difference. It shapes how easily clients can book, how smoothly staff can run operations, and how well a studio can grow. But with so many options on the market, how do you decide which system fits best for your Dallas-based business?

In this article, we will compare four of the most talked-about platforms which are Mindbody, Momence, WellnessLiving, and Vibefam with a focus on what matters most for Dallas wellness studios: features, pricing, transaction fees, and overall fit for community-driven businesses.

Feature	Mindbody	Momence	WellnessLiving	Vibefam
Custom-Branded Mobile App	✅	✅	✅	✅
Member Profile	✅	✅	✅	✅
Scheduling	✅	✅	✅	✅
Admin Dashboard	✅	✅	✅	✅
No Migration Fee	❌	✅	✅	✅
No Lock-in Contract	❌	❌	❌	✅
Local Support on WhatsApp	❌	❌	❌	✅
Transaction Fees	From 3.4%	From 2.9%	From 2.9%	From 2.9%

First up is Mindbody, often seen as the gold standard in studio management software. With two decades in the market, it offers one of the most extensive sets of tools, from scheduling and membership management to marketing and reporting. Dallas studios that want name recognition and a platform already familiar to many clients may find Mindbody appealing.

But with that breadth comes a higher price tag. Monthly costs can range from around $200 to over $1,000, and payment processing fees usually start at 2.75% to 3.5% per transaction. While large gyms or multi-location studios might justify the expense, smaller boutique studios in Dallas often find the platform more complex and expensive than they really need.

Moving from the established giant, let’s look at Momence, a newer platform making waves among boutique wellness businesses. Momence emphasizes flexibility with tools for memberships, courses, and even virtual classes, which can be useful for Dallas studios experimenting with hybrid models.

However, this flexibility comes at a cost. Payment processing fees hover around 2.9% + 30¢ per transaction, which can quickly add up for studios with high online booking volume. While Momence’s clean design and adaptable setup are attractive, owners need to weigh whether the higher transaction costs make sense for their bottom line.

If Mindbody feels overwhelming and Momence feels fee-heavy, WellnessLiving often comes up as the middle ground. It combines robust features like custom-branded apps, loyalty programs, and automated marketing at a more approachable starting price point.

Payment processing through ACH, Stripe, or in-house PaySafe tends to be lower than Momence, making it a strong fit for Dallas studios that are growing but still price-conscious. The system also includes tools designed for client retention, which matters in a competitive market like Dallas where community loyalty keeps members coming back.

Created with independent studios in mind, Vibefam delivers essential scheduling, membership, and payment features without lock-in contracts or heavy onboarding. Whether it’s a pilates studio in Uptown, a yoga space in Deep Ellum, or a small-group training gym in Oak Lawn, Dallas owners benefit from its simple interface and responsive support through WhatsApp or text, and its ideal for those who prefer direct, fast communication.

Still, Vibefam’s streamlined approach may feel limiting for larger franchises or businesses requiring extensive automation, high-level reporting, or deep custom integrations. Studios with complex operational demands may find Mindbody or WellnessLiving more suitable. Vibefam excels when straightforward functionality, flexibility, and owner-friendly pricing matter most.

Final Thoughts

Dallas wellness studios have no shortage of software options, each with its own balance of features and flexibility. Mindbody, Momence, WellnessLiving, and Vibefam all offer tools to help streamline scheduling, payments, and client management. For boutique studios that value a straightforward setup and local-style support, Vibefam often stands out as a practical choice.

However, businesses with multiple locations or highly specific customization needs may still lean toward more established systems like Mindbody or WellnessLiving. As Dallas’s fitness market continues to grow, the best decision will be the one that supports both your current operations and long-term expansion.

👉 Dallas wellness entrepreneurs are turning to platforms like Vibefam to make everyday management easier. 

Schedule a demo  to see the difference for your studio.