Trying to choose the right yoga studio scheduling software is a bit like balancing in tree pose during a gusty wind — tricky, unpredictable, and not always as straightforward as it looks. With so many platforms out there claiming they will revolutionize the way you run your studio, how can you tell which one is actually worth your money? Most reviews barely go beyond the basics. They toss around phrases like “user-friendly interfaces” and “payment processing,” but rarely get into the nitty-gritty details on pricing and features that studio owners genuinely need to make smart choices.
In this guide, we will take a closer look at what you will actually pay and what you will really get with five top yoga studio management platforms: Vibefam, Glofox, Momence, StudioBookings, and Mindbody. We will explore their pricing, features, and any hidden costs you should know about. We will also dive into which features yoga studios actually need and which fancy extras are genuinely worth the added cost.
The Essential Feature Set for Modern Yoga Studios
Before we get into the details of each platform, it is worth asking: what does a yoga studio actually need to succeed in 2025? These days, yoga studios need more than just simple class scheduling. They are looking for all-in-one systems that can:
- Manage recurring memberships
- Sell drop-in passes
- Automatically fill spots when someone cancels
- instructor payroll management
Today, if your studio does not have a mobile app, you are already behind. Students expect to book classes and manage their yoga routines directly from their phones, wherever they are. Payment flexibility is equally important, especially if your software supports local options and not just credit cards.
Studios that are really thriving right now are using software with built-in marketing tools. These include automated reminders to cut down on no-shows, lead-nurturing features, and easy methods to keep their community connected in one place. Your software should not just take care of bookings. It should guide students every step of the way, from discovering your studio to becoming devoted regulars
The True Cost Equation: Beyond the Monthly Subscription
When you are evaluating yoga studio software, the monthly subscription cost is only one piece of the puzzle. Transaction fees can significantly cut into your profits, especially at busy studios. Some platforms also add extra charges for SMS messaging or increase costs depending on your member count. Others require long-term contracts, which can be a disadvantage if the software stops meeting your needs over time.
Another factor people often overlook is the time required for setup, training, and day-to-day management. A platform with many features might seem impressive on paper, but keeping it running may consume valuable hours. Software that demands extensive training across your team can divert your focus from the most important thing: delivering great yoga experiences.
Vibefam: Purpose-Built for Yoga and Fitness Studios
Pricing Structure That Grows With Your Studio
Vibefam’s pricing is clear and scales with your studio, so you only pay more as your business grows. Their “Great Value” plan, which targets newer studios, costs $89 per month when billed annually, or $109 if billed monthly. The most popular plan for boutique studios is $159 a month or $189 with monthly billing. Their top-tier plan, designed for larger operations, costs $239 per month.
What sets Vibefam apart is that they do not lock you into long-term contracts. This flexibility allows your studio to adapt over time, which is a significant advantage compared to platforms that require fixed commitments.
Feature Breakdown by Plan
The entry-level plan includes class scheduling, online bookings, waitlist management, and payment processing. It also comes with flexible cancellation policies that help minimize no-shows and keep your class attendance more manageable.
The mid-tier plan adds advanced reporting and marketing features, while the premium plan provides everything, including a custom-branded mobile app that enhances your studio’s brand and simplifies booking for members.
All Vibefam plans integrate with local payment methods, which is a huge plus for studios aiming to reduce payment drop-offs. They support systems like PayNow, GrabPay, and other regional options that many larger platforms ignore.
Real-World Impact for Yoga Studio Owners
What truly makes Vibefam stand out is how well it understands the day-to-day challenges of studio owners. Their onboarding takes just one hour with a dedicated account manager. This reduces setup time so you can stay focused on teaching. Many studios report revenue increases of up to 200% after switching to Vibefam due to reduced admin burden and an easier booking experience.
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Glofox: Enterprise-Level Features at Scale
Tiered Pricing for Different Studio Sizes
Glofox’s pricing structure starts around $80-110 per month for their basic tier and scales up to approximately $170 for their premium offering. While Glofox markets their platform as having “one low monthly price” with “no price increases or hidden fees,” specific pricing details require contacting their sales team for a custom quote.
Their pricing philosophy centers on paying “only for the features you need, not the number of members you have”. This can be advantageous for larger studios with high member counts but moderate feature requirements.
Feature Sets Across Different Plans
Glofox’s entry-level plan (around $80) includes core features like a member app, website portal, basic scheduling, payment processing, and push notifications. Their mid-tier plan (approximately $95) adds broadcast capabilities, deeper business insights, and third-party integrations. Their premium tier (around $170) includes everything in the previous plans plus identity features for more sophisticated branding.
The platform offers comprehensive reporting tools and member management capabilities that larger studios with complex operations might find valuable. Their mobile app experience allows for two-click booking with integrated payment options – streamlining the user experience.
Strengths and Limitations for Yoga Studios
Glofox positions itself as a time-saver, claiming to help studios “win back time to do what you love” through its user-friendly software. They highlight their ability to help businesses increase revenue (claiming an average 133% increase within 18 months) and active memberships through their platform’s capabilities.
However, yoga studios should consider whether Glofox’s enterprise-oriented approach aligns with their specific needs. Its features may lean more toward large fitness facilities and smaller yoga studios may find the platform too complex or overwhelming to get started.
Momence: Flexible Pricing with Transaction Considerations
Unique Transaction-Based Approach
A Pricing Model That Revolves Around Transactions
Momence offers a free plan, which is rare in this space. Here’s the breakdown:
- Momence Light (Free): Full access, but 5% transaction fee
- Momence Basic ($20/month): Full features with a 1% transaction fee
- Momence Pro ($60/month): No transaction fees
- Momence Custom: Custom pricing for larger studios
This setup is great for solo teachers or small studios, but fees can become expensive as your business scales.
Payment Processing Considerations
Beyond the subscription costs, Momence’s payment processing fees vary by country. For U.S. studios, they charge 3.9% + $0.30 for online card payments, 3.7% + $0.05 for in-person transactions, and 1.8% for ACH payments (direct debit). Studios in other countries like Australia, the UK, and Canada have their own specific rate structures.
These processing fees exist alongside any subscription-based transaction fees in their Light and Basic plans, creating a layered fee structure that studios must carefully consider when calculating total costs.
Feature Set and Value Proposition
Momence offers a comprehensive set of features across all plans, including class and appointment scheduling, landing pages, website plugins, point of sale functionality, membership and pack management, and an on-demand video library. Their platform also includes communication tools like newsletters and two-way texting, plus reporting and analytics capabilities.
This broad feature set at a relatively low entry price point makes Momence appealing for studios with tight budgets but comprehensive needs. However, the transaction fee model means costs scale with your success – potentially becoming less economical as your studio grows.
StudioBookings: Instructor-Based Scaling Model
Pricing Based on Teaching Team Size
StudioBookings takes a unique approach to pricing, basing their tiers on the number of instructors rather than features or member count. Their structure includes:
- Free tier: Limited to 1 instructor
- $25/month: 1 instructor (full features);
- $45/month: 2-5 instructors
- $55/month: 6-10 instructors
- $75/month: 11-14 instructors
- $115/month: 15+ instructors
This model creates predictable scaling costs that directly align with studio growth as measured by teaching staff. For small studios with just a few instructors, this approach offers significant value.
All-Inclusive Feature Philosophy
What makes StudioBookings particularly interesting is their commitment to including all features in every plan. There are no feature-based upsells or premium capabilities reserved for higher tiers. Every plan includes online liability waivers, class bookings with waitlists, promo code functionality, health reminders, free SMS to clients, online pass purchases, and iOS/Android apps.
Value Assessment for Different Studio Sizes
For small studios with limited instructors, StudioBookings represents exceptional value – full functionality at the lowest price point in our comparison. A yoga studio with 3-4 regular teachers would pay just $45 monthly for complete software capabilities.
However, the value equation shifts for larger operations. A yoga studio with 15+ instructors would pay $115 monthly – still competitive but no longer the least expensive option when compared to platforms like Momence’s Pro plan at $60/month. The instructor-based pricing model rewards lean operations but may become less advantageous for studios with large teaching rosters but relatively simple scheduling needs.
Mindbody: Industry Giant with Premium Pricing
Extensive Price Range for Different Business Needs
Mindbody stands as the most established platform in our comparison, with pricing that reflects its market position. Their tiers start at $129/month for their Starter plan and scale dramatically to $699/month for their Ultimate Plus offering. Some sources indicate entry-level pricing as low as $99/month per location, but comprehensive features require higher tiers.
This pricing structure positions Mindbody as significantly more expensive than alternatives – their mid-tier Accelerate plan at $259/month costs more than the premium tiers of most competitors reviewed here.
Premium Features and Integration Ecosystem
Mindbody’s higher pricing comes with an extensive feature set, particularly at their upper tiers. Their Starter plan includes basic scheduling, point-of-sale, and reporting capabilities. The Accelerate plan ($259/month) adds advanced marketing tools, while Ultimate ($349/month) introduces real-time dashboards and comprehensive business analytics.
Their most expensive Ultimate Plus plan ($699/month) includes all previous features plus a custom mobile app – a feature that competitors like Vibefam offer at a fraction of the cost. Mindbody’s platform is known for its robust reporting capabilities and extensive third-party integration options that come from years of market presence.
Evaluating the Value Proposition for Yoga Studios
Testimonials from Mindbody users highlight its comprehensive capabilities, with one customer stating: “If you want a million-dollar business, you need a million-dollar technology…Mindbody is that technology”. However, this sophistication comes with complexity that smaller studios may find overwhelming.
A significant consideration is Mindbody’s contract requirement – unlike competitors like Vibefam and StudioBookings that offer month-to-month flexibility, Mindbody typically requires binding contracts. This commitment, combined with the highest pricing in our comparison, makes Mindbody better suited for established, high-revenue yoga businesses rather than studios in early growth stages.
Making the Right Choice for Your Yoga Studio
Before making your final decision, consider these essential questions:
What is your current administrative burden, and which tasks consume most of your time? Software that automates your specific pain points delivers the highest immediate return.
How tech-savvy are your staff and instructors? Platforms like Vibefam that offer one-hour onboarding and intuitive interfaces reduce training overhead and adoption friction.
What payment methods do your members prefer? If you operate in regions where local payment options are popular, Vibefam’s integration with systems like PayNow and GrabPay provides a significant advantage.
Do you need immediate flexibility or are you confident in committing to a long-term contract? Vibefam and StudioBookings offer month-to-month plans ideal for growing businesses, while Mindbody typically requires contractual commitments.
How important is having a dedicated support person who understands your business? Vibefam assigns each studio a dedicated account manager available via WhatsApp in your local timezone, creating a personalized support experience.
Choosing the right software shouldn’t feel like a balancing act. With Vibefam, you get more than just a platform, you get a partner who understands your journey.
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The Complete Picture: More Than Just Features and Price
Choosing the right yoga studio software transcends feature lists and pricing tables. The most valuable platform is the one that aligns with your studio’s philosophy and growth trajectory. Vibefam’s commitment to no long-term contracts reflects an understanding that yoga businesses evolve and need partners that evolve with them.
The platforms that deliver the greatest value are those created with genuine understanding of yoga business challenges. Vibefam’s rapid onboarding process, local payment integrations, and timezone-matched support demonstrate a platform built by people who understand the day-to-day realities of running a yoga studio.
As you continue researching, remember that the right software doesn’t just manage your classes – it creates space for you to focus on what matters most: creating transformative yoga experiences for your community. The platform that delivers that freedom, at a price point that respects your business economics, is ultimately the one worth investing in.